Meeting Policies

Accessibility & Special Needs

Delegates requesting accessibility arrangements, special dietary restrictions, or other needs are encouraged to contact the ICCN 2024 secretariat at info@iccn-2024.com at least 30-days prior to the Congress. Special requests may also be made at the time of registration. Any special arrangements required to fully participate in the meeting should be provided to the ICCN in a written description at the Registration Desk upon arrival.

ICCN Meeting Safety & Responsibility Policy

Responsible Behavior

At ICCN 2024 networking events non-alcoholic beverages are served.

Smoking Policy

Smoking is not permitted during any meeting activity or event.

Personal Safety and Security

IFCN and INA work diligently to provide a safe and secure environment at its meetings and events by working with venue staff to make sure meeting participants are safe. We ask that all attendees report any questionable or concerning activity to IFCN/INA staff so that they can take immediate action. No concern is too small, if you see something, say something.

Be aware of your surroundings at all times.
Use the buddy system when walking to and from the event venue, networking event locations during early or late hours.
Don’t wear your meeting badge on the street. Take it off as soon as you leave the building/venue.
Don’t carry a lot of cash or credit cards. Leave these items in your hotel room safe.
Don’t leave personal property unattended anywhere, anytime.

If it is an emergency or if you need immediate assistance, you should ask any IFCN/INA staff member or the on-site security personnel to help you.

Unacceptable Behavior

Harassment, intimidation, or discrimination in any form.
Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, IFCN/OCIC staff member, service provider, or other meeting guest.
Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, IFCN/OCIC staff member, service provider, or other meeting guest.
Disruption of presentations at sessions, in the exhibit hall, or at other events organized by OCIC at the meeting venue, hotels, or other contracted facilities.

ICCN has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meeting. If you experience harassment or hear of any incidents of unacceptable behavior, ICCN asks that you inform the IFCN President or IFCN Executive Director Kim Zaiss, (kzaiss@ifcn.info) so that we can take the appropriate action.

Attire

Business or business casual attire are appropriate for ICCN 2024 courses and sessions. Business casual attire is recommended for the Welcome Reception. Cocktail attire is appropriate for the Gala Reception.

Language

The official language of ICCN 2024 is English. All presentations will be given, and all materials will be provided in English. ICCN will not provide simultaneous translation.

Photography Policy

ICCN meeting attendees are asked to adhere to the photography policy while participating in sessions and while in the Exhibit Hall. As a courtesy to our speakers, poster presenters, and exhibitors, the SKCN and ACNS ask that participants strictly refrain from electronic capture of all presented material unless given permission from the presenter. Any person who does not comply with the policy may be asked to leave the event.

ICCN staff will be taking photographs and video throughout ICCN 2024. We will use these photos in publications and to produce related literature and products for public release. Individuals photographed will not receive compensation for the use and release of these photos and will be deemed to have consented to the use and release of photos in which they appear. If you are opposed to being photographed, please immediately notify the photographer or an ICCN staff member if your picture is taken. Thank you for your cooperation.

IFCN and INA do not allow personal video recording of the presentations of any kind. IFCN and INA hold the right to confiscate any and all recording taken of any of the presentations

Solicitation Policy

Solicitation at the ICCN, and/or to ICCN attendees and exhibitors by anyone other than approved exhibitors and vendors is strictly prohibited.

Cell Phone Protocol

Please ensure that cell phone ringers, pagers and electronic devices are silenced or turned off during all sessions.

Emergency & First Aid

The Jakarta Convention Center is fully prepared to handle emergency requests and first aid. Feel free to contact any ICCN/OCIC staff persons for support. Please remember to note all emergency exits within the venue.

Evaluations

Please take time to complete the online evaluation forms for each session you attend. Your input and comments are essential in planning future meetings.

Wireless Internet

Wireless Internet access is available throughout Jakarta Convention Center (JCC) during the congress.

Lost and Found

Please feel free to stop by the Registration Desk if you have lost or found an item during the course of the meeting.

Insurance Liabilities & Disclaimer

Delegates and guests will be fully responsible for any claims, liabilities, losses, damages, or expenses, including attorney’s fees, relating to or arising out of any loss of injury to, or damage to any person or property of the delegate or guest or any other property where such injury, loss or damage is incident to, arises out of or is in any way connected with the delegate or guest’s participation in ICCN 2024; including participation in tours and social events. Delegates and guests shall protect, indemnify, hold harmless, and defend IFCN and/or the INA, their officers, directors, agents or servants, and employees from and against any and all such claims, liabilities, losses, damages, and expenses, including attorneys’ fees, provided that the foregoing shall not apply to injury, loss, or damage caused by or resulting from the negligence or willful misconduct of IFCN and/or the INA, their officers, directors, agents, or employees.

ICCN 2024 Meeting Policies